Top 3: Best Note-taking Apps
How We Can Help
Here are a few reminders of how we can help—and thank you for subscribing:
- CREATIVE STRATEGY for new and established games that are stuck: watch my talk from Google GameCamp or reach out.
- GAMEPLANTM diagnostic: I had three meetings at PGC Helsinki today, tackling how to cut through the noise. We’ve helped companies such as Huuuge Games, Etermax and Netflix with the strategy that delivers results. About GamePlan.
- GROWTH & CREATIVE PROGRAMS: After the diagnostic phase, we offer implementation programs covering marketing analytics, user acquisition, ASO, and creative communication. Book a call
How to Choose Your AI Note-taker
Did you know professionals spend over 20 hours a week in meetings? Before AI, note-taking was manual and often disruptive. But now, with AI meeting assistants, you can automate transcription, task management, and summaries, freeing up time for what really matters. So, which tool is right for you?
The best AI meeting assistants enhance your video conferencing platform with features like transcription, summaries, and insights. But with so many options, differentiation can be tricky. Here’s what we looked for when testing these apps:
- Easy setup: Integration with Zoom, Google Meet, and other platforms should be seamless.
- AI features: High-quality transcriptions, summarization, and insights.
- Productivity: Automation features like joining meetings and delivering agendas to save time.
- Collaboration: Easy organization, search, and sharing with team members.
- Integrations: The more, the better—especially for CRMs, task managers, or Slack.
Over time, our team evaluated transcription quality and tested integrations to assess how smoothly data flows between tools. We focused on apps that enhance existing workflows without requiring a platform switch or being restricted to revenue intelligence functions.
Many video conferencing apps already offer features like transcription, action items, and summaries, so you might not need an extra tool—especially since it would come with another subscription.
For example:
- Zoom includes AI features like transcription and summaries, even on its basic paid plan.
- Microsoft Teams requires an extra add-on (Copilot) for AI transcription and meeting notes, which integrates with your company’s data.
- Google Meet offers transcription on its Business and Enterprise plans, with more AI features on the way.
However, an external AI assistant might be useful if:
- You attend meetings across different platforms and want all recordings in one place.
- You need advanced features like conversation analytics or AI-generated content.
- You’re on a tight budget and prefer a free option over paying for built-in AI features.
The Best AI Meeting Assistants We’ve Tried
After testing tools like Fireflies, Jimminy.com, Rewatch, and Avoma, here are our top 3 based on experience:
1. Otter.ai Platforms: Zoom, Google Meet, Microsoft Teams Purpose: Transcripts, automated summaries, action items
Pros:
- Can transcribe uploaded files and audio
- Allows separating meetings by workspaces, helpful for managing multiple teams
- Includes an AI chat feature to ask relevant questions about the meeting (my favorite feature and why I use Otter personally)
Cons:
- Can be slow and buggy, especially with longer recordings
- Navigation can be confusing and it’s pricier than some competitors
2. Circleback.ai Platforms: Zoom, Google Meet, Microsoft Teams Purpose: Transcribe and summarize meetings, basic AI support
Pros:
- Simple, intuitive user interface
- Includes most features offered by competing apps
- More affordable than many competitors
- Has a Mac app that records directly from the computer without joining the meeting
Cons:
- Fewer advanced features compared to other options
3. Sybill AI Platforms: Zoom, Google Meet, Microsoft Teams Purpose: Accurate transcription, deal notes, follow-ups, insights
Pros:
- High transcription accuracy
- Provides detailed insights and summaries
- Creates precise deal notes and can mimic the seller’s voice for follow-ups
Cons:
- No free version after the trial period
- May be more tailored to sales teams and deal-oriented users
In Conclusion All three tools—Otter.ai, Circleback.ai, and Sybill AI—offer valuable AI-powered meeting assistance. The right choice depends on your specific needs.
- Otter.ai is ideal for teams handling multiple meetings.
- Circleback.ai is great for simplicity and affordability.
- Sybill AI is perfect for sales-driven environments.
By weighing the pros and cons of each, you can find the best fit to streamline your meetings and boost productivity.
Today’s Insights 🤖
Is it “Her” already? Mustafa Suleyman, Microsoft’s AI CEO, is driving a major upgrade to Copilot. New features include the ability to see and respond to what’s on your screen in real-time, provide emotional support, and tackle complex problems using enhanced AI models. (https://www.wired.com/story/mustafa-suleyman-interview-microsoft-ai-ceo-copilot/)
“We really are at this amazing kind of transition point. AI companions now see what we see, hear what we hear, and speak in the same language that we use to communicate with one another.…It’s phenomenal to have this AI companion see whatever you see, and talk to you in real time about what you’re looking at.”
Mind-Blowing News 🤯
- Paperclip Maximizer: A thought experiment by Nick Bostrom showing how AI with a simple task (like making paper clips) could destroy humanity if not aligned with human values.
- Dave Clark created a 5-minute AI-generated short film called “Battalion” about an afro-american unit operation during the D-day, using 100% image-to-video and text-to-video AI. Battalion took a few weeks to create using 100% image-to-video and text-to-video Generative AI.
- AI can now even save your relationships! A hilarious video of a comedian using ChatGPT, to process his partner’s texts. You can generate the perfect responses while you focus on other tasks. Talk about a game changer! 😄
Have you learned something new? Was this fun? Then hit Subscribe!
